Job Opportunity: BikePGH Administrative Assistant

CLOSED: APPLICATIONS ARE NO LONGER BEING ACCEPTED

APPLICATIONS ARE NO LONGER BEING ACCEPTED

Join Our Team!

Title: Administrative Assistant

Position: Full time, non-exempt (hourly)

Rate: $14.50 to $17.00 per hour dependent on experience

Business hours: Monday through Friday general work week with some evenings and weekends required

Benefits: PTO, 401(k), Health, Dental, Vision insurance

Reports to: Jane Runyan, Membership & Outreach Director

Mission: Bike Pittsburgh is transforming our streets and communities into vibrant, healthy places by making them safe and accessible for everyone so bike and walk. Bike Pittsburgh’s three areas of focus are advocacy, education, and community.

Position Summary: The Bike Pittsburgh Administrative Assistant role includes customer service, data entry, general office administration, invoicing, payment processing, membership and donor reporting, thank you correspondence with donors, inventory management, processing payroll, answering and directing questions from phone, email, and in-person interactions, scheduling internal and external meetings and events, attending outreach events, assisting the bookkeeper, organizing and filing, logging meeting minutes, assisting staff, and additional office needs.

Principle Duties and Responsibilities

Data maintenance, payment processing & reporting, answering and directing questions and comments, organizing office inventory and documents, mail preparation, sending, and receiving.

Data maintenance

Follow management process for inputting membership, donor, and volunteer contact information into Salesforce; make routine information edits to keep the CRM database up-to-date
De-duplicate (merge) contact records
Prepare acknowledgement letters for new members and donors
Prepare mailing lists, labels, and donor reports for newsletters, special events and as otherwise required

Office organization & customer service

Monitor inventory of and order office supplies
Monitor inventory of merchandise and keep up-to-date records
Perform errands that assist daily functions such as going to the post office
General reception duties
Return inquiries from phone, email, mail

Additional duties

Assist the bookkeeper in reconciliation of data records
Research, typing, correspondence, faxes, and filing
Perform other tasks as identified by the Membership Director and Executive Director

Volunteer Management Duties

Up to 5% of time may be spent managing volunteers or assisting with events including Volunteer Night and events

Knowledge, Skills, and Abilities Required/Qualifications

Attention to detail with the ability to perform repetitive tasks efficiently. A strong interest in bicycle and pedestrian advocacy, computer skills including Microsoft Office applications notably Excel and Word. Typing skills, effective communication skills. Some bookkeeping experience is a plus, Salesforce experience is a plus.

Working Conditions: Majority of time will be spent in an open office environment. Occasional evening and weekend work required. Driver’s license is, ironically, encouraged but not absolutely necessary for office errands and events. Ability to work in an open office environment with personal desk. Building and facilities located in a neighborhood with transit access. Ability to occasionally lift or help lift fairly heavy things also needed.

BikePGH does not discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, sexual orientation, marital or familial status, physical or mental disability or legal source of income.

APply

Applications will be accepted on a rolling basis as we are seeking to fill this position by December 1st. Applications should be emailed to jobs@bikepgh.org. Please provide a cover letter and resume. Questions can be directed to jobs@bikepgh.org or 412-325-4334